Administrative instructions

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Group anarchy (structured chaos, or complexity)

Below is a table listing the various responsibilities involved in this group and the people responsible for them. If you need anything done here, please contact the appropriate person (to see the full name of the person identified, type in ypcat passwd | fgrep <username> where <username> is the name listed below).

The general administrators for our group are Jessica Brooks (ireton@compbio) for most grant management/secretarial issues; Lisa Caprina (anichini@compbio) for programme issues and Rachel Morris (tuyenlu@compbio) for budget issues. For each of these tasks, the assigned person will coordinate with them to accomplish the desired outcome, though in specific cases, it might be better for the individual to do a particular task instead of going to them. The main thing is to get things quickly and efficiently.

In case you're wondering why some people's names don't appear on this list:

  • Only people who've been longer here than six months will be regular volunteers.
  • Temporary members will be asked to volunteer only as a backup and during the times they are around.
  • Each task will have at least two people (one serving as a backup).

What Detail Who
Access Building access cards and keys to room, maintenance and change requests, in coordination with Carlo and Kristina shyamala, caprina
Budgets Calculation of budgets, assignment of budget numbers for purchases rmorris, caprina for budget reports; ram, jhorst for computers oversight; ram
General sysadm Hardware and software maintenance of farm and servers; new

accounts; resource allocation; making sure machines are rebooted when

have problems
adg1000, bradyb, eeoren, jhorst, ram, shyamala
Workstations sysadm Hardware and software maintanance of workstastions Users of the individual workstations
Scheduling Scheduling of meetings; setting up of projectors/computers/talks

before meetings; unlocking the conference room

wtec
Ordering and inventory Researching and ordering of equipment and supplies, keeping track of ink and paper in laser printer; inventory maintenance of computing equipment bradyb, caprina
Shipping and receiving FedExing, FAXing, mailing; unpacking supplies and equipment;

assisting Mike with returning equipment;

caprina, eeoren, other temporary members
Journals/publications Proofreading; submitting; ensuring publication costs

(colour and reprint charges) are paid; publication paperwork

(copyright transfers, etc.); F1000 reviews, alerts, downloads;
wtec
Group website Group website maintenance and updates; archiving ram
New cluster setup New cluster hardware setup and software installation All for hardware; ram, jhorst for software
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